Apologies were received from Councillor Ali, Hall and Keys and Pat Bridgeman, Robin Cain, Thelma Cranford, Duncan Fisher (substitutes Teresa Cooper, Paul Cole and Leila Davila) and Lindy Margach.

Minutes of the meeting held on 7 February 2012 to be agreed

The minutes of the meeting held on 7 February 2012 were agreed as a correct record and signed by the Chair, subject to the addition of “Carshalton” after “Janet Barrance” at Item 4.

15 minutes are allocated for questions from the public relating to items not on the agenda.  Please pass these to the Community Development Officer at least 10 minutes before the start of the meeting.

Westcroft Road

John Dodwell felt his recollection of the meeting was that Peter Ashley undertook to start the “implementation”, not “consultation”.  Nothing had happened since 14 January 2009 when LB Sutton advised the scheme was to be implemented and 17 May 2011 when Westcroft Road was mentioned in the resolution. 

Councillor Theed advised of an incident with a refuse lorry trying to pass down the road.

The Chair explained that Mr Ashley advised that the consultation process in 2008 had elapsed and full consultation must be carried out.  If Committee approves the scheme, it would be implemented by end of June 2012.  Julie Young understood £2620 was required to fund the consultation and total cost of the scheme.  Councillor Leach asked for officers to be surcharged.  The Chair undertook to take back the matter to officers.

Janet Emberson asked that officers and councillors investigate the issue of charities and commercial organisations not collecting their charity bags (filled and empty).

Resolved: (i) That the Chair take back the issue relating to Westcroft Road to officers and that a progress report with a programme be brought to the next meeting and to note the photographs circulated of the refuse lorry.

(ii) That officers investigate the matter of not collecting filled and empty charity (and commercial) bags and reply to Ms Emberson.

·         Round table discussions with Julie Young, Locality Officer

·         Beddington Park Cycle Lane briefing note from Lynn Robinson,  Engineering Technician

A.   PUBLIC REALM REPORT

In relation to the water tanks at Bute Road Allotments, Councillor Joyce advised 4 would be preferable.  Councillor Leach expressed concern to the accuracy of quotes. He suggested 3 tanks at the southern end of the allotments and 2 tanks at the northern end.  Keith Knight asked for another quote.

In relation to the Lavender Lights Councillor McCoy requested that Ward Councillors in consultation with residents decide where to place the lights. Keith Knight suggested increasing the number to 13 so that the lights could be on alternate lamppost, Jim Simms suggested the spacing be looked into as the lamppost were not regularly spaced.

Resolved:  (i) To note the public realm spending up to 27th March 2012, the budget situation for 2012/13, Potential projects for 2012/13 and feedback on the progress made to date on the outstanding public realm and TfL funded projects.

(ii) To install two BBQs in Roundshaw Park at a cost of £1200 per unit (total £2400) to be funded from public realm.

(iii) To install an elliptical cross-trainer and a set of chin-up bars in Roundshaw Park to complement the existing gym equipment at a cost of  £1410 for the elliptical cross trainer and £1442.50 for the chin-up bars (both including installation), to be funded from public realm.

(iv) To install the Beddington notice board at a cost of £375.

(v) To install 5 water tanks at Bute Road Allotments, the Chair to try to obtain a better quote.

(vi) To install 13 lavender Lights on lampposts.

(vii) To note the unveiling of the Croydon Airport Notice Board by Sutton’s Mayor on 16 May 2012 at 2.30pm.

(viii) To note that members of the public were asked to comment on the location of the Wallington Conservation Area Signs.

B.   PUBLIC REALM: ROUND TABLE DISCUSSIONS

Julie Young, Locality Officer gave a presentation on the 2011 Residents’ Survey and projects completed thus far.  She asked those present to discuss the following, jot any comments down on the table cloths and mention their top priority to the meeting: What should our priorities be for the year ahead and what local projects will help to address them?

Comments included:

·         Footbridge over Streeters Lane.

·         Flint Wall – finish off around cemetery.

·         Wallington Public Hall – refurbish.

·         Yellow Lines at Westcroft Road and finish jobs started.

·         ButterHill.

·         Crossing needed on Croydon Road, outside Beddington Infants School.

·         Refurbish the café at Beddington Park or turn into an indoor place for teenagers.

·         Map of Wallington Town Centre showing You Are Here, doctors surgeries, bus stops/routes etc.

·         Manor Road Pavement, opposite Dukes Head Hotel from the gun shop to the church.

·         Junction of Mollison Drive/Plough Lane – traffic lights/pelican crossing.

·         Bandstand and clean out pond/fountain at library gardens.

·         Repair/renew wall, trees and flowerbeds by the car park opposite the old Wallington Magistrates Court.

·         Area in front of the New Wallington Police Station.

·         Wallington Public Hall.

·         Youth Activities/Clubs e.g. Beddington Park.

·         Wallington Conservation Area.

Councillor Gordon declared an interest  ...  view the full minutes text for item 353.

Update from Inspector Colin Baker

Inspector Baker had to leave the meeting due to an emergency but his submission would be attached to the minutes.

Report from Colin Beech, Executive Head of Leisure and Libraries

Members received a presentation from Mark Walden, Leisure Services Manager who advised that a £11.3 million redevelopment of Westcroft Leisure Centre (WLC) was agreed by the Council’s Executive Committee on 6^th June 2011 with planning permission granted in mid September 2011.

The Centre was closed on 23^rd October 2011 and was now scheduled to open in January 2013.  The vast majority of WLC users had been successfully relocated, during the closure period, to other leisure facilities around the Borough.

Only when Westcroft Leisure Centre is reopened will Carshalton Library be closed.  The new library will be an integral part of the new facility mix, thus creating a local community hub and fit for purpose.

Further information can be found on westcroftrefurb@sutton.gov.uk.

Resolved: To note the presentation and report.

Oral presentation from Matt Clubb, Head of Waste Management and Fleet Services

Matt Clubb, Head of Waste Management and Fleet Services gave a presentation on the changes to waste collection services as a result of the Smarter Services Sutton Review. He advised the service was the same at the same frequency although there was a change to working patterns.  He explained the “fruits” communication strategy.

Councillor Gordon praised the fact that more could be recycled including now aluminium foil, yoghurt pots and plastic food trays.  It was noted if people wanted a larger green bin, they should call or email the council.

Resolved: To note the presentation.

Round tables discussion with Paul Brannon, Marketing Officer

Phil Butlin, Executive Head of Finance gave a presentation on the budget engagement.  He advised of consultation including as part of the Smarter Services Sutton programme, Sutton Scene, Residents’ Survey, Council Tax leaflet, and key stakeholders.  He asked residents to inform what worked best in the council and how things could be improved in general and on the website.

John Dodwell asked officers to investigate how cost estimates for works were arrived at and the quotation procedures.  Phil Butlin advised he would take the matter back to officers.

Resolved: That the matter of quotes and estimates be investigated.

Round tables discussion with Nigel Simms, Building Schools for the Future Director

Nigel Simms, Building Schools for the Future Director outlined the Primary school expansion programme and answered questions on the old Stanley Park High School site. He explained that Bandon Hill was the only school which fulfilled all the necessary criteria to run a new primary school at the old Stanley Park High School site. The Headteacher of Bandon Hill had previous experience of running two schools.   

A member of public felt one headteacher running two schools would be too much.  Councillor McCoy had every confidence in the headteacher.

Resolved: To note the comments and the Primary School Expansion Programme: Options for the Possible Expansion of Primary Schools from September 2013, Consultation Paper.

Councillor McCoy declared an interest in so far as her children attended Bandon Hill Primary School and her husband was Parent Governor at the school.

Report from Paul Blunt, Transport Planning and Programme Manager

Paul Blunt, Transport Planning and Programme Manager outlined the LIP funding for 2012/13.  He advised that the Council had been advised by Transport for London (TfL) of the Local Implementation Plan (LIP) Funding for 2012/13. 

L.B. Sutton had been allocated a grant of £1,861,000 for 2012/13. TfL had yet to decide on whether to fund a number of Bridge Strengthening projects totalling £221,000. This is slightly lower (3.7%) than last year (2011/12 funding) when the borough was allocated £1,933,000. Any LIP schemes that had been committed under the 2011/12 programme, but were uncompleted by 31/3/12 would take priority over new schemes. The Appendix listed the schemes that had been funded.

Councillor McCoy advised she was not aware of a high accident rate in Stafford Road and asked for it to be swapped with ButterHill.  Councillor Leach asked officers to investigate again how that many islands could be fitted into that stretch of the road.  Jim Simms advised there had been no consultation on Woodcote Green and the yellow lines. He was advised that consultation would occur and Councillor McCoy would speak to him.  Councillor Leach requested a proposal for the road between Foxley Lane and Woodcote Green.

Resolved: (i) To note the 2012/13 LIP funding settlement and the programme for which TfL has agreed the grant.

(ii) To not agree the list of schemes relevant to this Local Committee, but to relook at the schemes outside of the Committee and pass a revised list to TfL.

(iii) To delegate to the Executive Head Planning & Transportation, in consultation with the Chair and Ward Councillors to agree details of individual schemes.

Request from community representative for statistics before and after the Wallington High Street Improvements

Resolved: To note the report.

Community Representatives are invited to raise issues for future agendas or discussion at the meeting if the Chair deems the matter urgent. Please inform the Community Development Officer if you wish to raise an item

Wallington High Street Bus Shelters

Paul Lane asked if the new bus shelters could be changed so they reached ground level as the gap at the base was chilly on the legs.  He was advised they were standard shelters.

Key Worker Staff Supported Living Team

Eamonn Daly asked if there were any redundancies in the Key Worker Staff Supported Living Team.  He was advised outside of the meeting that there were none.

Update from Faran Forghani, Traffic and Highways Works Manager:

A consultation document is being prepared to consult residents on the various options available, and seek their opinions and views in conjunction with our consultation with Transport for London and the application for funding in 2013-14.  The consultation which will be in the form of questionnaire will cover a wider area to include the residents from the neighbouring roads as well.

This will enable us to map out the results when formally informing and consulting the committee for a decision.

Faran Forghani, Traffic and Highways Works Manager advised that a consultation document was being prepared on the options available, in conjunction with consultation with Transport for London (TfL) and application for funding for 2013-14.

Faran Forghani advised that Carshalton and Clockhouse Local Committee also wished to be part of the consultation and asked how far consultation the Committee wished officers to undertake. Councillor Gordon asked officers to approach TfL for funding and come back to Committee.  Officers advised there was a bid to TfL a few years ago on a width restriction and to take some of the footpath back but ward councillors decided to not progress.

Resolved: To note the update and circulated informal consultation questionnaire and request to come back to the Committee at a future date.

Councillor Gordon declared a personal interest in so far as she lived nearby.

None.

Future meetings will be held at Bandon Hill Primary School at 7pm on the following dates:

5 July 2012,

18 October 2012,

6 December 2012,

14 February 2012,

18 April 2013.

To note the future meetings at 7pm at Bandon Hill Primary School were:

5 July 2012

18 October 21012

6 December 2012

14 February 2013

18 April 2013.

The Chair thanked everyone for taking part in the Local Committees and advised this was unfortunately his last meeting as Chair.