Apologies were received from Councillor Keys for needing to leave by 9.30pm and Community Representatives Ken Kennedy, Keith Knight (substitute Peter Atkinson), Lisette Scott (and substitute Glenise Coxon) and Colin Wadeson.

 

Minutes of the Beddington and Wallington Local Committee held 6 May 2008 to be agreed and signed.

The minutes of 6 May 2008 were agreed and signed as a correct record by the Chair subject to:

 

Minute 441 Skate Park, Roundshaw Paragraph 1.

 

Substitution of “Officers had also consulted...” with “Officers also intended to consult…”

 

The Committee was updated on various issues from previous meetings.

 

Flashing Speed Signs at London Road, Hackbridge

 

Councillor Glithero advised that EDF were to be asked to power the signs and for residents to contact him afterwards to decide where the signs should be erected.

 

Smoking Ban at Beddington Park Playground

 

Councillor Glithero advised that the signs had been erected and the issue had attracted much media interest.  Volunteers were needed to survey parents. Contact Councillor Glithero for further information.

 

Demesne Road Railway Bridge

 

Councillor Bailey advised that works would happen in August during the school holidays.  It necessitated closure of the bridge.

 

Wallington Square

 

Councillor Bailey advised that a planning application had been received to refurbish the office area which would be brought before the Council’s Development Control Committee.  

 

Take Part Take Pride

 

Councillor Hall advised that Wallington South Ward Councillors had a “meet and greet” event outside Wallington Old Town Hall.  Students from Orchard Hill College assisted.  It should also be noted that Roundshaw Big Dig was a Take Part Take Pride event.

 

Lych Gate at Beddington Park

 

Councillor Slark advised that an application for listed building consent would be brought to Development Control Committee on 6 August.  She thanked Bill Wyatt and his team.

 

Big Dig at Roundshaw Allotments

 

Councillor Faulds advised that the event had been very popular with 26 people taking part this year.   It was a good example of how projects could energise a community.

 

There will be 15 minutes allocated for the public to ask questions on non-agenda items.  Please submit in writing to the Area Co-ordinator at least 10 minutes prior to the meeting.

 

There is in addition the opportunity to ask questions or make contributions on each item as it arises.

• Why questions cannot be asked of the Police? Question from Dee Hyatt on behalf of Wallington North Safer Neighbourhood Ward Panel.
• Update on CCTV at The Broadway, Beddington. Questions from local businesses.

Why the Police had no item on the agenda any more for each meeting

 

Dee Hyatt asked the above question on behalf of Keith Knight of the Wallington North SNT Ward Panel.  There was a concern of the SNT Panel that they could not get the information they requested from the police and thought it could be gained via the local committee.

 

Inspector Colin Baker responded by advising that he was happy to bring this matter to a higher authority.  Community representatives were encouraged to approach their Ward Councillors for information on how to attend the Safer Neighbourhood Team (SNT) Ward Panel Meetings. 

 

The Chair advised that the Council had no remit over the SNT Ward Panel meetings.  Councillor Faulds noted that when the Police presented to Local Committees the information was too much especially as this Committee encompassed four wards. Councillors Slark and Faulds expressed their gratitude to the Beddington North and South SNTs for their very helpful Ward Panel Meetings.

 

Update on CCTV at The Broadway, Beddington

 

Councillor Slark on behalf of local businesses enquired as to the progress of installing CCTV at The Broadway, Beddington.

 

It was agreed that Inspector Baker reply at this meeting instead of bringing it to the next meeting.  He advised that estimates had been done and local businesses would be informed of any decisions.  Discussions needed to be held on who would monitor the cameras and additional cabling.

 

Resolved: (i) That Community representatives approach their Ward Councillors for information on how to attend the Safer Neighbourhood Team (SNT) Ward Panel Meetings. 

 

(ii) That Councillor Slark pass to Jo Bryant, Area Co-ordinator the addresses of local businesses at The Broadway so that Inspector Baker could send them a written response.

Special Advisors are invited to raise issues for future agendas or for discussion at the meeting if the Chair deems the matter urgent.  Please inform the Area Co-ordinator on the front of the agenda if you would like to raise an issue.

 

There will be a time limit of 3 minutes per Special Advisor with a total time limit of 15 minutes.

Boundary Road Works to Footways

 

David Aylett asked that whilst accepting the need for the scheduled pavement repairs in Boundary Road, would the Highways Department please let residents know: Why was it necessary to replace the dropped kerbstones with cast concrete? What happened to the granite kerbstones that were removed? Who has ownership of the material removed from the site – the Council or its Contractor? Have these kerbstones been, or is it the intention to sell these granite kerbstones, if so, who would be the beneficiary? If they are to be reused, where will this be, or what are the criteria for a site to be laid with granite kerbstones? And If they were tipped in landfill, what was the cost to the taxpayer?

 

Malcolm Barker read out a response from Mark Dalzell.  He advised that the granite setts and quadrants were not suitable for vehicle crossings so “conservation” kerbs were used instead. The Council’s contractor was keen to recycle where possible. Granite kerbs would be reused and very few unuseable items were discarded. One resident had expressed a wish for some of the setts for her Boundary Road property.

 

Traffic around Woodcote Road/Upgrading Central Wallington/Wallington Square Planning Application

 

Richard Sammons requested a discussion later on in the year on the above.  Councillor Hall advised of the Wallington Station Access Scheme later on in the agenda where £2m had been agreed so far to de-clutter the area, improve lighting and barriers etc.  It was also requested that Mr Sammons contact Malcolm Barker and the Chair to discuss the details of this agenda item for a future meeting.

 

Disabled Access at Hackbridge Railway Station.

 

Dee Hyatt requested this be brought to the next meeting. The Chair very much supported the request for disabled access to the station, however, as the matter had already been discussed and supported at committee, and efforts were still being made, it was felt that bringing it back to the Local Committee would not add anything to progress the matter.

 

Concern on Where Figures Come from for Public Realm Projects

 

Pete Atkinson asked for a re-evaluation of the costings for the public realm projects, in particular the hanging baskets.  Malcolm Barker advised he would ask the appropriate officer to contact Peter Atkinson.

 

Resolved: (i) That Mark Dalzell’s response be sent to David Aylett and be attached to these minutes.

 

(ii) That any documents on the Wallington Square planning application be sent to Richard Sammons.

 

(iii) That Community Representatives and residents’ associations be involved in the meeting discussing rejuvenating the Town Centre (including north of Wallington Railway Bridge) and that they contact Malcolm Barker and the Chair with their aspirations.

 

(iv) That Malcolm Barker ensure the appropriate officer contact Peter Atkinson re. how costings where obtained for the public realm projects, in particular the hanging baskets.

 

For reasons of economy, Mark Dalzell’s response is not attached but anyone wishing to obtain a copy should contact Mark Dalzell on 020 8770 5070.

Report from Mariette Akkermans, Executive Head of Older and Disabled People’s Services.

Mariette Akkermans, Executive Head of Older and Disabled People’s Services updated Members on the commissioning of a dementia resource centre on the Franklin House site on Roundshaw.  She advised that a residents’ group would be set up to help advise on the development process and evaluation and answered Members’, Community Representatives’ and public questions on the financing of the centre, carers provision, type of care and transport access.

 

Resolved: (i) To note The Executive report of 6 May 2008 and map circulated at the meeting. 

 

(ii) To note comments and that a progress report could be presented to a future meeting.

Paul Blunt, Traffic and Highway Work Manager to present some suggestions in connection with the scheme for discussion.                         

Mr Sanyang, Principal Engineer, updated Members on the Wallington railway station access scheme.  Access was particularly poor for those users arriving by bus or on foot.  Under TfL’s (Transport for London) Area Based Scheme initiative the Council had made a request for funding under the Station Access category to address these issues.

 

Resolved: (i) That the need for the scheme be approved, in principle.

 

(ii) To note that the proposals under consideration are subject to further discussion.

 

(iii) That an informal meeting be held in August/September with residents and Community Representatives to obtain views.

 

(iv) That, after the informal meeting, authority be delegated to the Executive Head of Planning, Transport and Highways, in consultation with the Chair and Ward Councillors, to finalise the design and confirm the extent of consultation. In particular, ensure the following be addressed: disabled access, seating, linkage of lights, ensuring it is not a piecemeal approach and that there be consultation on the 20mph zone.

 

(v) To note the drawings circulated and the presentation.

 

(vi)To note that any questions not answered at the meeting would be passed to Paul Blunt, Interim Traffic and Highways Manager for him to report back to a future meeting.

 

(vii) To note the comments including:

·        The bus stop in Manor Road will cause traffic build up.

·        Welcome the removal of barriers.

·        S4 and 463 would not be able to turn into railway approach.

·        Changing drivers at bus stop will cause back up.

·        Police object to bus stops near pedestrian crossings.

·        Improve disabled access at Wallington Station.

·        Accessibility of bus stops and adequate seating.

·        Avoid a piecemeal approach.

·        Make High Street car free.

·        What is passive traffic calming.

·        Is there a proposal to change the “sheep pen” at Sainsburys?

·        Change to bus stop at Woodcote Road will not allow overtaking.

·        Request to upgrade the Pelican Crossing to a Toucan Crossing.

·        Request for an Emission Impact Survey.

·        Kiss and Ride originally requested by Wallington Forum.

·        Address the lorries parking at the loading bay south of Beddington Gardens.

·        To ensure traffic lights link up in Woodcote Road.

·        Welcome Ross Parade lighting.

·        Only have 20mph zone if people want it.

 

(viii) That the proposals for the Woodcote Road Loading Bay to introduce an inset loading bay to the South of Beddington Gardens junction, as detailed in paragraph 2.8 of the report, be agreed.

 

Feedback from Malcolm Barker, Lead Locality Officer.

Malcolm Barker updated the Committee on various projects. 

 

He advised that a Delegated Decision Notice was being prepared for the hanging baskets and that funding for the following year was referred to in agenda item 9.

 

A location had been identified for the Adventure Playground in Beddington Park and the Friends of Beddington and The Grange Park had requested that the committee agree £50K be set aside for this project pending further discussions.

 

Approval was requested for the Ecolocal Bicycle scheme in Beddington Park. Councillor Hall advised that he had now received more information about the funding assumptions and now felt that it was financially viable and requested that approval be given in principle subject to Councillors being reminded of the details.

 

Resolved: (i) To note the programme of works circulated to Members and Community Representatives.  Others who wished for a copy to approach Malcolm Barker. 

 

(ii) To note consultation had started on the Skate Park at Roundshaw and Malcolm Barker would report back to the next meeting.

 

(iii) To note that information on capital and revenue funding for the Adventure Playground and proposals and costings for the air raid shelters would be reported to a future meeting.

 

(iv) That the Ecolocal Bicycle Scheme be brought to the next meeting with the information requested by Councillor Hall.

 

(v) That costings be given to Members before the Committee meeting in future.

 

(vi) That Robert Brown speak to Ben Morris after the meeting regarding concerns on tree coverage at Roundshaw Park encouraging anti social behaviour.

 

(vii) That the following projects be approved:

 

·        Apeldoorn Estate – new path, lighting and bulbs at entrance - £14,250

·        Brightening up Wallington - decorative lighting of 4 trees –

£2,660 (revenue costs from existing budgets) and 6 flower troughs in the Old Town Hall Balcony - £2,400 (includes 3 seasonal plantings with no revenue costs as SCOLA would water, replace and maintain after the first year).

 

(viii) To note that £21,600 public realm funding was still available for allocating to other projects.

 

Briefing from Andrei Popescu, Planning Obligations Development Officer on the Section 106 management plan for the next two years.

Andrei Popescu, Planning Obligations Development Officer, outlined the arrangements for developing a Section 106 Local Investment Programme for the Beddington and Wallington Local Committee. The programme included the s106 expenditure that was already available in the committee area and the development priorities for 2008/2010. Similar reports were being considered by the current cycle of Local Committees meetings.

 

Andrei Popescu updated the Committee on the Canons House S106 investment of £388,056.

 

Resolved: (i) That the draft s106 Investment Programme for Beddington and Wallington Local Committee be noted and that alternative schemes to be financed from unallocated s106 contributions as set out in Appendix A to the report, be suggested.

 

(ii) That the flower basket scheme for the second year in Wallington District Centre and Beddington Broadway be funded from relevant planning agreements as set out in Appendix A to the report:

- £4,800 from agreement 8531

- £2,500 from agreement M976/8468

- £2,400 from agreement 8541

Total: £9,700

 

(iii) That the development of a longer term approach towards the management of s106 funding, be agreed.

 

(iv) That Andrei Popsecu investigate if there was any S106 available to fund schemes in Wallington North such as paving in Manor Road and road safety issues at Butter Hill and report back to Councillor Hartfield.

 

(v) That Members fill in the project application form, attached as Appendix C to the report and pass to Andrei Popescu/Malcolm Barker.

 

(vi) That details of the Canons House S106 money be sent to Councillor Slark.

Report from Ben Morris, Arboricultural and Woodlands Officer.

Ben Morris, Arboricultural and Woodlands Officer introduced the proposed strategy for Council trees.

The document set out the objectives, policies, procedures and the action plans to be adopted for the next ten years.  It provided clear guidelines for Officers, Members, residents and other key stakeholders and defined the Council’s risk limitation strategy in terms of its duty of care, including claims for damages against the Council.

The strategy defined the way the Council would manage the tree stock for the future including dealing with the forecasted changes in environmental conditions.

It was noted that the trees dying between Beddington Park and the Virador extraction site were being dealt with on a priority basis.  The 24hour call out service number was 020 8770 5000.  It was hoped the Strategy would be published in local papers and Sutton Scene.

             Resolved: That Councillors, residents and other groups pass any comments on the Draft Tree Strategy by 31^st October 2008 at the latest.

 

 

Reference from Sustainable Communities Scrutiny Committee.

Neil Talbot, Senior Policy Officer, produced a report advising that the Sustainable Communities Scrutiny Committee (SCSC) would be scrutinising two topics at its next meeting on 9 September at 7.30pm.  The first would examine what the Council was doing, and could do, to deal with the issue of excess packaging used by the borough retailers and the second would be scrutinising the impact of the “contender” system on the delivery of street scene services.

 

The SCSC invites one Community Representative from each Local Committee to participate in the session.

 

Resolved: (i) That Robert Brown be the Beddington and Wallington Local Committee Community Representative. Contact Malcolm Barker for his details.

 

(ii) That all Community Representatives submit any written observations they wish to make by post to Andrew Horrod, Democratic Services, Civic Offices or andrew.horrod@sutton.gov.uk by 1 August 2008.

Resolved: To note thanks given to Jo Bryant as it was her last meeting before she left to go on maternity leave.

The date of the next meeting is scheduled for TUESDAY 7 October 2008 at Bandon Hill Primary School, Sandy Lane South, Wallington.

The date of the next meeting is on Tuesday 7 October 2008 at Bandon Hill Primary School, Sandy Lane South, Wallington.