Apologies were received from Councillors Faulds, Hall, Hartfield, Slark (unable to attend owing to work commitments) and Williams and Special Advisors Thelma Cranford, Lisette Scott (substitute Glenise Coxon) and Richard Sammons (substitute Jennifer Clark).

Minutes of the Beddington and Wallington Local Committee held on 3 April 2008 to be agreed and signed.

The minutes of the 3 April 2008 were agreed and signed as a correct record by the Chair.

The Committee was updated by Ward Councillors on issues from previous meetings.

Shotfield Health Centre, Wallington

Members were advised that building work on Mint House was due to commence on 12 May 2008.  The work at Mint House was to provide temporary accommodation for the Shotfield Health Centre practice whilst the Centre was rebuilt having been granted planning permission at Development Control Committee on 30 April.

Alington Grove – Sale of Greens

Members noted that the sale of the greens had been withdrawn with no current plans to sell.  It had been agreed with the agents that if there were any plans to sell the greens in the future, they would be offered first to residents.  A provisional Tree Preservation Order in 2007 had produced no objections and was therefore confirmed so the trees had long term security.

There will be 15 minutes allocated for the public to ask questions on non-agenda items.  Please submit in writing to the Area Co-ordinator at least 10 minutes prior to the meeting.

There is in addition the opportunity to ask questions or make contributions on each item as it arises.

Petition – Montagu Gardens, North Wallington 

Mr Koritsas submitted a petition of 68 signatures from residents of Montagu Gardens concerning the speed and the amount of traffic going through the road, especially during the rush hour.

Cars and a front wall had been damaged as drivers used the road as a cut through.  Children walking to school and the elderly were particularly vulnerable.

Wallington Square

Mr Tony Rowland, proprietor of Richard Mark advised the Committee of his concerns about the state of The Square. He stated that footfall had decreased and businesses were struggling.  There was graffiti, crime and grass growing through the paving.

It was noted that the area was privately owned, new litter bins had been added in the past year and large retailers had been encouraged to set up there.  There was no public realm monies allocated to The Square although Malcolm Barker would be happy to investigate if requested.

Resolved: (i) To note the receipt of the petition.

(ii) That Mr Koritsas, Lead Petitioner speak to his Ward Councillors and LBS Highways to come up with a suitable plan to address the problem.

(iv) That the proposed plan then be brought back to a future Committee.

(v) That the issues affecting Wallington Square be considered at a future meeting.

(vi) That Mr Rowland pass a copy of his letter to Mr Tom Brake M.P. and his reply to the Chair.

Special Advisors are invited to raise issues for future agendas or for discussion at the meeting if the Chair deems the matter urgent.  Please inform the Area Co-ordinator on the front of the agenda if you would like to raise an issue.

There will be a time limit of 3 minutes per Special Advisor with a total time limit of 15 minutes.

• Keith Knight, Springfield Residents Association would like to raise the issue of obtaining police statistics at Wallington North SNT Ward Panel meetings.

Keith Knight raised the issue of obtaining police statistics at Wallington North Safer Neighbourhood Team Ward Panel meetings.  He advised that the meetings used to have statistics but no longer have them.

Inspector Colin Baker advised that members of the SNT meetings should be given enough information to make decisions on priorities.  The Chair noted that the SNT meetings fell outside the Local Committee’s remit.

Colin Wadeson enquired whether a bid for revenue funding could be made for hanging baskets particularly from Stafford Road to Wallington Station.

Resolved: (i) That a meeting be arranged between Keith Knight and Inspector Baker.

(ii) That the Canons development be discussed at a future meeting as part of the Section 106 report.

(iii) That the redevelopment of Wallington Station be considered at item 10 elsewhere on the agenda.

(iv) That hanging baskets be discussed at item 6 elsewhere on the agenda.

Verbal report from Malcolm Barker, Lead Locality Officer.

Malcolm Barker, Lead Locality Officer outlined progress on the Hanging Baskets, Air Raid Shelters, Adventure Playground, Apeldoorn Residents’ Association requests, Christmas Lights, Skate Park, EcoLocal Bike Project and Youth Seating.

Hanging Baskets

Keith Knight enquired whether hanging baskets could be put on the 6 or so lampposts on Manor Road, past the railway bridge. Mr Barker advised that was possible if the Committee agreed. 

Options debated included proceeding with the projects without first securing the revenue funding (whilst trying to secure funding via Sutton Chamber of Commerce and/or by requesting officers submit a bid for revenue funding); or allocate funding for the project and not proceed until the revenue funding was confirmed; or take no further action and dismiss the projects.

Members advised that it was clear that the public at large wished for hanging baskets and officers should submit a bid for revenue funds.

Air Raid Shelters

Malcolm Barker advised that the two air raid shelters were the last two brick built surface shelters in the borough and were worthy of retaining with perhaps erecting notices explaining what they were.  He therefore requested Members to review the proposal to demolish.  It was asked if other Local Committees could be approached for public realm funding as they had borough wide significance.

More information was requested on costs of refurbishment and other potential uses to include caretaker duties, conduct of party groups, audio visual displays etc.

Woodcote Green Residents’ Association felt the Woodcote Green shelter was an eyesore and requested that it be demolished.

Skate Park, Roundshaw

Inspector Colin Baker advised that Roundshaw Homes and Beddington South Safer Neighbourhood Team had felt there was no demand for a Skate Park and enquired about the extent of consultation.  Mark Dalzell advised that consultation would cover a broad spectrum of residents and users and there would be a display in the library at the Phoenix Centre. Officers had also consulted the Crime Prevention Officer and the proposal had originally been put forward by a representative of the Roundshaw Community Board.  People from Roundshaw had expressed a wish for a Skate Park in their area.  If from the results of the consultation it was shown that there was no interest, then officers would not progress.

Resolved: (i) To note the circulated briefing note updating Members on hanging baskets for Wallington Town Centre (Woodcote Road and Manor Road/Wallington Green and Manor Road past the railway bridge) and Beddington Broadway.

(ii) That officers proceed with the projects including additional hanging baskets in Manor Road without first securing funding and that officers submit a bid for revenue funding.

(iii) That the air raid shelters be untouched until a further report is brought to a future meeting, including costs for refurbishment and proposals for future use.

(iv) That the Friends of Beddington and Grange Parks be invited to share proposals with the Parks Service on the Adventure Playground and the matter be referred back to a future meeting for possible funding.

(v) To note it was hoped that  ...  view the full minutes text for item 441.

Briefing note from Andrei Popescu, Planning Obligations Development Officer on Section 106 funding available to the Committee.

Malcolm Barker updated Members on the uncommitted Section 106 money received from developments in the area.  A more comprehensive report would be submitted in July, setting out the S106 management plan for the next two years. No definite decision was being sought at this Committee.

8426 (M928) 102 Anchor Business Park, Beddington Lane (P&L Cavanna)

Available funding £10,331

Parks Service proposed a scheme for entrance to Guy Road Recreation Ground – landscaping and removal of concrete base. The Committee was invited to consider the proposal or come up with other suggestions.

8516 152-152a Beddington Lane

Available funding £10,300

This would fund the sign posting for park playgrounds including the voluntary smoke free areas that the Local Committee agreed on 13 February 2008. The estimated cost for this project would be £1000.

Parks Service proposed for the rest of £9000 to be used to provide a new low fence to separate the grass areas from the access roadway and car park and provide a new piece of toddler play equipment in Beddington Park. The Committee was invited to consider the proposal and ask for further information or come up with other suggestions.

8519 134 Beddington Lane (The Go Ahead Group)

Available funding £51,100

This contribution was a site-specific contribution and would fund the schemes specified at point i and ii of the report. The Committee was invited to suggest schemes for point (iii) “funding environmental improvements in the vicinity of the site” with an estimated cost of up to a maximum £10,000.

8503 (M979) Beddington Lane Tip, 140-142 Beddington Lane

Available funding £49,500

This was a site-specific contribution, as the money would need to be used for maintenance. The Council departments would ask the Local Committee to release these funds at a future meeting.

Resolved: (i) To note the updated briefing note and map circulated at the meeting.

(ii) That the decision on the low fencing at Beddington Park be delegated to Beddington North Ward Councillors.

(iii) To note that Ward Councillors would be sent background papers, and be consulted, on the play equipment in Beddington Park.

(iv) That Malcolm Barker arrange for Section 106 officers to meet with Ward Councillors before the next Committee.

(v) To note that information on the allotment site would be submitted to the next Committee.

Verbal report from Robin Campbell, Communications Manager

Robin Campbell, Communications Manager informed the Committee of the Take Part Take Pride event to be held 7-13 July 2008 and outlined previous projects. The event would be celebrating all aspects of local life and Sutton’s diverse community.  LB Sutton could help promote local events via the website or offer practical support or advice.

Colin Wadeson enquired whether there were any proposals for a Clean Up in the second lake at Beddington Park.

Resolved: (i) To note the verbal update.

(ii) That interested residents and groups speak to Robin Campbell and colleagues on 020 8770 4048 or visit the council’s website www.sutton.gov.uk.

Verbal report from Mark Dalzell, Parks Manager on the request from Councillor Picknett on a borough wide Tree Trail.

This item had been deferred from the previous meeting (minute 336/08) to enable greater discussion on the production of a borough wide tree trail.

Mark Dalzell, Parks Manager advised that although it was unlikely that anyone would walk the entire borough wide trail at once, sections could be walked.  Volunteer Tree Wardens were in the early stages of producing a Carshalton Tree Trail and it was possible that further areas could be added and linked together.  There was no budget for a leaflet which could cost around £3-4,000 plus additional costs for distribution, promotion and education.

Members’ noted that cost of identifying the trees in the trail depended on whether a plaque was required and if so, what form it would take.  Minimum costs were £15 per tree for just a number on a post in the ground but costs would be higher if a complex design or logo was required.

Mark Dalzell enquired whether Members wished to support the tree trail in principle without having leaflets but just making the trail available on the website and whether they wished for plaques using public realm monies.

Members’ comments included:

·    Not to produce a leaflet but have it available on the website to save cutting down trees.

·    To ensure details were checked so that historical and ecological data was accurate.

·    That Sutton Scene be used to promote the idea.

Resolved: (i) To note the Chichester Tree Trail leaflet circulated and Mark Dalzell’s and Members’ comments.

(ii) To note the unanimous support of a borough wide tree trail.

(iii) That Mark Dalzell come back to the Committee with detailed costings.

Report of the Traffic and Highways Works Manager.

Paul Blunt, Traffic and Highway Works Manager informed the Committee that the Council had been advised by Transport for London (TfL) of the Local Implementation Plan (LIP) Funding for 2008/09. Sutton had been allocated a grant of £4,339,500 for 2008/9, plus £48,500 from South West London Transport Committee (SWELTRAC) towards transport schemes and a further £121,000 for Cycling on Greenways. Any LIP schemes that had been committed under the 2007/8 programme, but were uncompleted by 31/3/08 would take priority over new schemes.

Members were advised that once funding had been obtained, surveys and designs would be drawn up and then schemes would be developed in consultation with Ward Councillors and residents.

Mr Blunt outlined how schemes were put onto the list and clarified the Woodcote Road Bus Priority Scheme and the Station Access Scheme at Wallington. With regard to the latter, he advised he was consulting the emergency services and London Buses and would then consult Ward Councillors before coming back to this Committee.  Proposals included a 20mph limit on Woodcote Road, speed tables and a drop off/parking area on the station forecourt.

Resolved: (i) To note the 2008/09 LIP funding settlement and the programme for which TfL had agreed the grant, subject to:

Page 15

The deletion of B&W from STEPS Zone 18.

The addition of B&W to STEPS Zone 21.

The deletion of B&W from Croydon Lane which is in C&C.

(ii)That the list of schemes relevant to this Local Committee, be agreed.

(iii)That the Executive Head of Planning and Transportation be delegated to agree details of individual schemes, in consultation with the Chair and Ward Councillors.

(iv)To note that officers would next be tendering for a contractor for Hackbridge Bridge and Paul Blunt would update Councillor Glithero on Hackbridge Bridge (with reference to paragraph 3.2).

(v) That Paul Blunt send David Aylett a map showing the STEPS Zones 20 and 21 boundaries.

(vi)To note that SWELTRAC- Station Access Scheme at Wallington would be brought to a future Committee.

Resolved: To note this item was brought forward, at the direction of the Chair, as an urgent item, to advise Members that this would be Allison Letts’ last Committee as she was to be Legal Advisor to Development Control Committee, to thank her for her work with this Committee and to welcome Shilpa Amin as the new Legal Advisor.

The date of the next meeting is scheduled for THURSDAY 17 July 2008 at Bandon Hill Primary School, Sandy Lane South, Wallington.

The date of the next meeting is Thursday 17 July 2008 at Bandon Hill Primary School, Sandy Lane South, Wallington.